The salesperson that never sleeps.
KaiCRM is the CRM with an AI salesperson answering your WhatsApp around the clock. Not a chatbot you have to prompt: it replies with initiative, qualifies every prospect and keeps your pipeline updated on its own. You close; Kai does the rest.
Kai · AI Salesperson
online · 11:47 PM
Teams already selling with KaiCRM
- Recontacto
- Influence
The problem
Your sales live on WhatsApp. Your CRM doesn't.
In Latin America prospects don't fill out forms; they text you on WhatsApp. And that's where sales die: replies that take hours, chats with no follow-up, data that never reaches the CRM because nobody types it in.
Slow replies cost you deals
A lead answered within 5 minutes converts several times better than one answered 3 hours later. At 2 AM or on weekends, nobody answers.
Follow-up falls through
80% of sales take 5+ touches. With chats scattered across personal phones, follow-up depends on each rep's memory.
The CRM is always stale
Manual data entry is the task every salesperson hates and postpones. The pipeline becomes fiction and reports become guesswork.
The solution
An AI salesperson inside your CRM
Kai picks up every conversation instantly, asks the right questions, qualifies the prospect and logs everything in the pipeline. Your team steps in only when there's a real opportunity.
The product
Your whole sales process, in one place
A complete CRM, designed around the conversation.
AI salesperson on WhatsApp
Kai replies 24/7 in your brand's voice, understands voice notes and photos, answers price and stock from your real catalog, and books meetings in your team's calendar. Follow-ups go out on their own, in business hours.
Automatic lead scoring
Every conversation is analyzed and scored in real time. Your team sees the hottest leads first, not just the latest chat.
Visual pipeline
A kanban of your prospects that moves on its own as the conversation advances. Several pipelines per business, with stages that match your real process.
Omnichannel inbox
WhatsApp, Instagram, Messenger and web chat in one team inbox. Automatic assignment to your reps and the full history of every conversation.
No-code workflows
Automate follow-ups, reminders and handoffs with a visual editor. When X happens, do Y. No code required.
MaIA, your copilot
Ask your CRM in plain language: "how many leads came in from Instagram this week, and who has them?". MaIA analyzes, summarizes and suggests the next step.
And also
What Kai does that nobody else mentions
The agent and the CRM are the core. This is what comes around them, already running in production.
- 01
It knows which ad each lead came from
Click-to-WhatsApp and Meta Lead Ads leads arrive tagged with the ad they came from, and Kai knows what they clicked before it replies.
- 02
From Instagram to WhatsApp
When a lead writes on Instagram, Kai asks for their WhatsApp and merges everything into one record, with no duplicates.
- 03
A live catalog, with photos and promos
Kai searches your catalog, sends product photos and applies your active promos. It syncs with your store or spreadsheet twice a day.
- 04
Bookings in each rep's calendar
Kai books into each rep's Google Calendar based on real availability, adds the Meet link and sends WhatsApp reminders.
- 05
It remembers every customer
Kai remembers what each customer asked, what they liked and where the conversation was left, even if they come back weeks later.
- 06
Agent Studio
Test the agent in a sandbox before it goes live. Every change to its instructions is versioned, and you can roll back.
- 07
Roles and visibility per team
Owner, supervisor and rep: each one sees their own leads, their team's or all of them. Bulk reassignment is logged.
- 08
WhatsApp campaigns and templates
Meta-approved templates and campaigns by audience, with the 24-hour window handled so the conversation never gets cut off.
- 09
Open API and embeddable form
API keys and a form for your website, so every lead lands in the CRM wherever it comes from. This very site uses it.
Who it is for
If you sell over WhatsApp, KaiCRM fits your industry
The agent is trained on your catalog, your process and the way you sell. These are the industries we built it for.
Real estate
Enquiries from Idealista and listing portals land in the CRM on their own. Kai searches your properties by area, budget and type, and shows you which buyer to call for each one.
Sports venues and courts
Bookings, open slots and birthday parties. Kai answers the "any court free on Saturday?" at 11pm, with nobody watching the phone.
Clinics and healthcare
Appointments, coverage and consultation fees. Kai answers and books; clinical questions go to your team.
Aesthetics and spa
Treatments, promos and appointments. Kai recommends based on what the client is after and fills the week, without pulling reception off the floor.
E-commerce and retail
Price, stock, shipping and warranty against your real catalog. Kai answers with your products and your terms, not with whatever it makes up.
Car dealerships
Enquiries about a specific unit, financing and trade-ins. Kai qualifies the buyer and builds the record before a salesperson picks up the phone.
Education and academies
Enrolment, curricula and fees. Kai absorbs the enquiry spike of every intake without you hiring extra staff for two weeks.
Construction and developers
Buyers looking at off-plan or finished units. Kai gauges intent and budget, and hands the prospect over ready for the meeting.
Agencies and B2B services
Campaign leads, referrals and form fills. Kai runs the initial discovery and only passes you the meeting when there is real fit.
Don't see your industry? If you sell by having conversations, it works the same. Tell us your case on the demo call. Book a demo
See it work
From first message to closed deal, in one minute
A customer writes at 9:47 pm. Nobody on the team is watching the phone. Here's what happens.
- On every day, at any hour
- 24/7
- To the first reply, even at 3 am
- < 20 s
- Channels in one inbox: WhatsApp, Instagram, Messenger and web
- 4
- Business days to go live, end to end
- 8 days
The difference
Not another CRM with "AI features"
It's an AI salesperson with a CRM around it.
| KaiCRM | Traditional CRM | Spreadsheets + WhatsApp | |
|---|---|---|---|
| Response to a new lead | Seconds, 24/7 | Whenever someone sees it | Whenever someone sees it |
| Data entry | Automatic, from the conversation | Manual | Manual (if it happens) |
| Native, with AI that sells | Separate integration | Everyone's personal phone | |
| Follow-up | Automatic cadences, in business hours | Tasks and reminders | The rep's memory |
| Implementation | Days, with our team | Months of consulting | Not applicable |
Pricing
Plans that grow with your team
Prices up front, in US dollars per month. Every plan includes the AI salesperson, the full CRM and onboarding with our team.
Solo
USD300/mo
To get started: one rep and one WhatsApp number.
- AI salesperson on WhatsApp
- 1 user and 1 number
- Up to 2,000 contacts
- Pipeline and lead scoring
- Google Calendar booking
- Workflow templates
Pro
USD500/mo
For sales teams that already have volume.
- Everything in Solo
- Unlimited users
- 1,500 conversations per month
- Instagram, Messenger and web chat
- No-code workflows
- MaIA copilot and Agent Studio
Business
USD900/mo
For operations with several reps and channels.
- Everything in Pro
- 3,000 conversations per month
- Roles and visibility per team
- WhatsApp template campaigns
- Catalog with photos and promos
Full
USD1,350/mo
For high volume, without watching the quota.
- Everything in Business
- No monthly conversation cap
- Your brand on your own subdomain
- Priority support
Enterprise
fromUSD2,000/mo
For several brands or locations, on custom terms.
- Multiple brands and numbers
- Custom integrations
- Negotiated volume and terms
- Dedicated support
Prices in USD per month. Each conversation over the plan's quota: USD 0.25.
FAQ
What everyone asks
No: it takes over the work they hate. Kai handles first contact, filters window-shoppers, qualifies and books meetings. Your team steps in when there's a real opportunity, with full context already in the CRM.
It hands the conversation to a human and notifies them instantly. You define how far it goes alone and when it escalates; you stay in control.
Yes. We connect it to the official WhatsApp Business API during onboarding. Once connected, that number is answered from KaiCRM instead of the phone app; if you'd rather keep it on your phone, we help you set up a new line for the agent.
Days, not months. We configure the agent with your catalog, your tone and your sales process together with you, and you go live with our team by your side.
No. During onboarding we import your contacts and history from spreadsheets or your current CRM and place them in the pipeline at the right stage. You start with your book of business inside, not from scratch.
From USD 300 per month for one rep and one number, up to high-volume plans and custom Enterprise. Each plan includes a conversation quota; beyond it, each extra conversation is USD 0.25. Prices are listed above.
Your conversations and your book of business are yours. Each company lives in an isolated space with encrypted access and backups. We don't use your data to train third-party models.
Behind the product
Built by QUAN and Digital Logic
KaiCRM is not a startup side project. It is built and run by two companies that make a living implementing AI inside real businesses, every day.
Product and engineering
AI software company. Designs and builds the platform: the agent, the CRM and the integrations.
Implementation and support
AI Company with three years in Guatemala and Peru. Rolls it out, trains the agent with each client and stays with the operation.
Watch Kai sell, live
In 30 minutes we'll show you the product running on your real use case. No commitment, no credit card.